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2024 PCF Commercial Vendor Application

Thank you so much for your interest in participating as a vendor in the Placer County Fair. This year, all vendors will be located inside the air conditioned Roebbelen Center!

Included below is some crucial information about being apart of our event; please take the time to read carefully and understand fully before applying.

The Fair hours are Thursday-Friday from 5 p.m. to 11 p.m. (vendor hall closes at 10 p.m. Thursday + Friday) and Saturday-Sunday from 12 p.m. to 11 p.m. (vendor hall closes at 10 p.m. Saturday night and 9 p.m. on Sunday night).

Completion Requirements:

1. Photos of your products being sold and your intended booth setup (this could also be a sketch of your booth for first time vendors).
2. Two (2) references from previous events.
3. California Seller’s Permit or CA Board of Equalization 410D Form.
4. Proof of Insurance or opt to purchase through @the Grounds.
5. Application deposit totaling 50% of your booth fees.
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Contact Information

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Company Information

Have you previously been a vendor at the Placer County Fair?
Are you a member of the Western Fairs Association?

Electrical Requirements

Will your booth require the use of electricity?
Please Note: If you need any electricity, a 110v electrical outlet is $50.00 per booth space

Customer Contact Info

All vendors must provide a phone number and/or email on this application for inquiring fairgoers. This information may be given out to customers or clients if requested from the Placer County Fair.

For any additional questions, concerns, or documents you'd like to turn in, please feel free to reach out to the Vendor Coordinator at pcfvendors@atthegrounds.com or by calling the admin office at (916) 701-8181.

Thank you!
Deposit: Commercial vendors are required to turn in a deposit totaling 50% of their total booth fees with this application. Applications will not be considered complete until this deposit has been paid. This payment is refundable until May 20, 2024. Applications placed and approved after May 20, 2024 will require total amount due and will not be eligible for a refund.


The price of a 10'x10' booth is...
Commercial - $550
Arts & Crafts - $300
Non-Profit - $300 (Please contact Fair Management for more information)

Booth Information

All spaces are 10’x10’
Reference the Vendor Hall Layout for booth #’s
Note: The numbered vendor hall layout can be found at https://tickets.atthegrounds.com/p/extra/placer-co... on the top left-hand side of the page. Space requests are not a guarantee but Fair Management will accommodate requests as best as possible.

Website & Social Media

References

Reference #1
Reference #2

Booth and Product Photos

Required: Your application will not be considered complete without photos displaying your full exhibit/booth setup. Please provide pictures of your products and a sketch/drawing of your proposed booth setup.
Booth and/or Product Photo
Booth and/or Product Photo

Applicable Fees Check Off

If purchasing more than one 10’x10’ space, an additional $550 per booth space will be included in your total.

Booth Activity

Are you selling or sampling consumable goods such as food or drinks?
Please Note: Any exhibitor selling or sampling consumable goods must obtain a Temporary Food Facility Permit from the Placer County Health Department for the event. Please visit https://www.placer.ca.gov/3418/Food-Vendor-Details for more information.

California Seller’s Permit

A valid California Seller’s Permit must be submitted to the Placer County Fair no later than May 20, 2024 OR:

If your business/organization is not selling any services or products, you must complete and attach Form 410D from the California Department of Tax and Fee Administration no later than May 20, 2024.
(Please include the applicable document below.)
CA Seller’s Permit or 410D Form

General Liability Insurance

Each booth must provide proof of no less than $1 million general liability insurance. The name of the insured business must match the business name on your application.

Please submit the form of insurance you will provide no later than May 20, 2024 for the Placer County Fair.
Your insurance certificate must include the following Certificate Holder AND additionally insured statement:

Certificate Holder:
@the Grounds/Placer County Fair
451 Los Vegas Avenue
Roseville, CA 95678

Additionally Insured Statement:
“@the Grounds, Placer Valley Sports Complex, Placer Valley Tourism, The County of Placer, it’s officers, agents, employees, and volunteers are to be covered as insured for all liability arising out of the operations by on or on behalf of the named insured in the performance of this Agreement.”

(Please attach a copy of your insurance certificate to this application or submit it no later than May 20, 2024 if you have chosen to use your own carrier. If you have not turned in an acceptable insurance certificate by the due date, a charge for insurance through @the Grounds will be applied to your overall total.)
If obtaining your own insurance, please attach it to this application or submit before May 20, 2024.

When submitting this application, the applicant understands that rates are subject to change, and any pricing provided here is not guaranteed. Applicant also understands this application is not a guarantee of space at the Placer County Fair and space is not final until all applicable payments and documents have been provided and a contract is signed by both the vendor and the Placer County Far.
Terms and Conditions
The 2024 Placer County Fair takes place on Thursday, June 20 - Sunday, June 23, 2024. This is a limited four-day event that requires all booths to be open and manned for the duration of the Fair. Please consider these requirements before submitting an application. Thank you. - Fair Management
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